Office Administrative Services Specialist

Position OverviewWe are looking for a determined and team-oriented person to join our team as a Office Administrative Services Specialist

Job location: Switzerland, Bern

Available Positions: 1 position

Job type: Permanent

Job Ref. Number: OASS-B 261026

Description

Main Responsibilities

• Integrated Facilities Management (IFM) Manage day-to-day office operations, including workplace facilities, building services, office supplies, vendor management, assets, and inventory, ensuring a safe, well-organised, and efficient working environment.
• Administrative & Workplace Services Coordinate general administrative and employee support services to ensure smooth and efficient business operations.
• Reception & Guest Services Provide reception and administrative support to visitors, ensuring a professional, welcoming, and positive experience.
• General Administrative Support Assist with internal meetings, employee events, and other administrative activities, and carry out additional tasks as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Strong communication, coordination, and interpersonal skills, with a service-oriented and collaborative approach.
• Proactive, well-organised, and detail-oriented, with the ability to work independently and prioritise tasks effectively.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are an advantage.

If you meet the requirements and are interested in this position, we look forward to receiving your application, including your CV